Wednesday January 23, 2019
11:00 AM - 4:00PM Registration - Magic Kingdom Ballroom Foyer
11:00 AM - 4:00PM 11 AM-4 PM - Bring Your Own Cauldron BYOC Sessions
1 PM-2:30 PM - ASBWorks Fairy Tale Academy An Introduction to ASBWorks
5:30 PM - 7:30 PM Reception Tortilla Jo's / Naples Ristorante (Downtown Disney)
Thursday January 24, 2019
6:00 AM - 9:00 AM Registration - Magic Kingdom Ballroom Foyer
6:45 AM Breakfast - In Park Experience
Magic Kingdom Ballroom 1 Monorail Room Castle Room Sleeping Beauty Pavillion Magic Kingdom Ballroom 4
9:30 AM - 10:15 AM Dragon Slaying 101
New to ASBWorks

Beginner Class

Thurs 9:30 AM - Magic Kingdom Ballroom 1

New to ASBWorks? Then this class is for you! Grab your swords and helmets as we take a look at an overview of ASBWorks, and get you comfortable on your new horse, ASBWorks! We’ll have you fighting Dragons and Bank Reconciliations in no time!

The Fundraising Fairy
Fundraising in ASBWorks

Advanced Class

Thurs 9:30 AM - Monorail Room

Ability to manage fundraisers easily and more effectively. Learn why we perform fundraisers as well as following the steps to creating clubs and fundraisers. We will demonstrate how to get your advisors involved, enter revenue potential information and track income as well as teaching how to easily create reports for your auditors and evaluation for the next year.

Happily Ever After
End of Year Training

Beginner Class

Thurs 9:30 AM - Castle Room

This class is spellbinding! We’ll train you to update effective dates in your account, run end of the year reports, and be ready for the next fiscal year and a successful registration!

The Bear Necessities
Beginner Reporting

Beginner Class

Thurs 9:30 AM - Sleeping Beauty Pavillion

This entry session will explore the basics of reporting in ASBWorks. Learn how to create reports that meet your school’s needs. When you are done with these sessions, you will be able to pull more information from the program faster than ever before!

FCMAT's Trollhunters:
Fraud and Internal Controls

Other Class

Thurs 9:30 AM - Magic Kingdom Ballroom 4

While talking about internal controls is not on everyone’s “Hot Topic” list, most of us know that fraud exists and if someone has sufficient pressure, adequate opportunity, and an ability to rationalize a dishonest act, fraud happens. FCMAT will provide an interactive presentation covering a wide range of topics related to fraud, internal controls and warning signs to look for.

10:30 AM - 11:15 AM Someday My Sale Will Come
Beginner POS

Beginner Class

Thurs 10:30 AM - Magic Kingdom Ballroom 1

Learn all about the Gray Step Software Point of Sale System. Training will include tips and tricks of POS, how to easily navigate through the system, as well as finding the solutions to your receipting problems. We will go into what you need to have to enchant your customers with POS!

The Enchanted Peer
Ask Away!

Other Class

Thurs 10:30 AM - Monorail Room

Do you have a question about POS, Event Tracker, or would you like some helpful tips and tricks for ASBWorks transactions? Take the controls in this interactive session! During this 45 minute session, you will have access to our Support and Development Staff, as well as a panel of your bookkeeping colleagues to engage in a group discussion.

Paint With All the Colors of Accounts
Account Type Benefits

Advanced Class

Thurs 10:30 AM - Castle Room

Understanding Account Types and the Account Admin Module is an important aspect of Bookkeeping in ASBWorks. Take a detailed look at the various accounts that make up your Trial Balance, and how they interact with each other in this informative session.

Do You Want to Build a Report?
Advanced Reporting

Advanced Class

Thurs 10:30 AM - Sleeping Beauty Pavillion

Our In Depth Reporting session will explore the advanced functionality of reports in ASBWorks. Learn how to create reports that meet your school’s needs, along with tips and tricks to pulling the most information from your sales and management tools.

FCMAT's Fundraising Fairy Dust

Other Class

Thurs 10:30 AM - Magic Kingdom Ballroom 4

California law allows students in California’s public schools to raise money and make decisions about how they will spend this money. The goal of this session is to provide attendees with an overview of ASB rules and guidelines about what approvals and forms are needed for ASB fundraising events and how to use the ASBWorks Software to be compliant.

11:30 AM - 12:15 PM Be Our Checks!
Checks & Invoices

Beginner Class

Thurs 11:30 AM - Magic Kingdom Ballroom 1

Put our Invoices to the test with this beginner’s session that will cover the basics of your expenses. We have merged these two individual features together! See how the processing chain of ASBWorks functions, starting with your first PO, all the way through to cutting the final check with your Invoices.

The Round Table of Registration
A Peer Panel

Other Class

Thurs 11:30 AM - Monorail Room

Learn how to avoid unforeseen issues with registration. ASBWorks Users will provide a insight and answer your questions and helping you have a successful registration period. This is also a great session for sharing ideas with participation from users on how their registrations are conducted.

You Can Buy, You Can Buy, You Can Buy!
Advanced POS

Advanced Class

Thurs 11:30 AM - Castle Room

Learn to soar with Point of Sale (POS). Training will include tips and tricks of POS, how to easily navigate through the system, import student data and photos, manage items and categories, and install the POS and equipment.

Finding the Girl with the Glass Slipper
Event Tracker

Other Class

Thurs 11:30 AM - Sleeping Beauty Pavillion

Take a detailed look at our Event Tracker program! Event Tracker is a web based program that allows you to check in/out individuals who attend school events such as Dances, Field Trips, and much more. This program can be run from any device at any location for any event!

Curiouser & Curiouser:
Q&A with FCMAT

Other Class

Thurs 11:30 AM - Magic Kingdom Ballroom 4

The goal of this session is to answer the questions you have about ASB. FCMAT can help provide answers, give practical advice, and help you abide by the many legal constraints, while maintaining fiscal accountability, transparency and accuracy. Bring your questions and FCMAT will provide the answers!

12:30 PM - 1:30 PM Luncheon - Magic Kingdom Ballroom 2 & 3
1:45 PM - 2:30 PM Beauty & Receipts
Beginner Receipts

Beginner Class

Thurs 1:45 PM - Magic Kingdom Ballroom 1

Did you ever wonder what the difference was between returns and voids? This course will offer you beginning and advanced pointers on the correct ways to process your receipts inside ASBWorks.

When You Wish Upon a Store Part 1
Web Store

Other Class

Thurs 1:45 PM - Monorail Room

Check out this overview of the ASBWorks Web Store! No counting cash, no more lines, and best of all, no need to decipher teenage boys handwriting! Come and learn about the amazing features that the ASB Webstore has. From making dance tickets effortless to making leadership candy grams’ fun, you’ll discover never seen before features!

A Crocodile Ate It
Most Commonly Asked Questions

Beginner Class

Thurs 1:45 PM - Castle Room

New this year! This magical course is designed to discuss the most frequently asked questions that our support staff receive throughout the year.

Excelsior!
Adventures with Excel

District Class

Thurs 1:45 PM - Sleeping Beauty Pavillion

In this class, we will be covering the basics of Microsoft Excel, while also introducing many helpful shortcuts that will increase your efficiency and skill level in the Excel program.

FCMAT's Magical Creature Classification:
ASB vs Non ASB Funds

District Class

Thurs 1:45 PM - Magic Kingdom Ballroom 4

ASB checking accounts should not be used as pass-through or clearing accounts, but often we want to use ASBWorks to account for funds received from students that do not belong in the ASB account. This session will allow you to better understand what funds should, and should not be, deposited into the ASB account, while also explaining how non-ASB funds can still be accounted for in the software, creating more accountability and tracking.

2:45 PM - 3:30 PM Higitus, Figitus, Integraticus!
Integrations with ASBWorks

Advanced Class

Thurs 2:45 PM - Magic Kingdom Ballroom 1

Our enchanting trainers will give you an inside look into our Integration features! Check out the uses of our new API, our automatic FTP upload, and how to use integrations within the system!

When You Wish Upon a Store Part 2
Web Store

Other Class

Thurs 2:45 PM - Monorail Room

Take a deeper look at what makes the ASB Web Store dreamy! Design your store to feature items, easy links, custom fonts and more you’ll love.

Don't Forget Your Sword!
Store Admin

Beginner Class

Thurs 2:45 PM - Castle Room

Cast a spell with the our fully HTML Item Admin. Explore the limitless capabilities of Options as well as automatic discounts, tags and limiters.

Let It Go!
District Oversight

District Class

Thurs 2:45 PM - Sleeping Beauty Pavillion

Cast a spell with the our fully HTML Item Admin. Explore the limitless capabilities of Options as well as automatic discounts, tags and limiters.

Enchanted Guest Series
Open Edge

Other Class

Thurs 2:45 PM - Magic Kingdom Ballroom 4

New to this year! Open Edge Payments is offering classes on their system and integration with ASBWorks. Come see what Open Edge has to offer your ASB for credit card transaction capabilities!

3:30 PM - 3:45 PM Afternoon Snack Break - Magic Kingdom Ballroom Foyer & Lower Level Hallway
3:45 PM - 4:30 PM Somthing More Than a Provincial Import
Imports & FTP in ASBWorks

Advanced Class

Thurs 3:45 PM - Magic Kingdom Ballroom 1

New to this year! Open Edge Payments is offering classes on their system and integration with ASBWorks. Come see what Open Edge has to offer your ASB for credit card transaction capabilities!

Throughout the Kingdom
Communities

Other Class

Thurs 3:45 PM - Monorail Room

Communities is here! Parents may now view balances, pay debts, and make purchases to items for multiple students across multiple schools. Come hear all about it!

Happily Ever After
End of Year Training

Beginner Class

Thurs 3:45 PM - Castle Room

This class is spellbinding! We’ll train you to update effective dates in your account, run end of the year reports, and be ready for the next fiscal year and a successful registration!

Cursed!
Surviving an Audit

District Class

Thurs 3:45 PM - Sleeping Beauty Pavillion

It is imperative that ASB funds are secure at all times. Proper internal controls and documentation will make you the superhero of ASB audits. Come learn from an auditor how to prepare for your annual ASB audit and how ASBWorks can be used to make it a more manageable experience.

Enchanted Guest Series
Pace Payment Systems

Other Class

Thurs 3:45 PM - Magic Kingdom Ballroom 4

New to this year! Pace Payment Solutions is offering classes on their system and integration with ASBWorks. Come see what Pace has to offer your ASB for credit card transaction capabilities!

4:30 PM - Closing End of Sessions - Experience Disneyland / California Adventure On Your Own (Optional Charge)
Friday January 25, 2019
7:00 AM - 9:00 AM Breakfast - Tortilla Jo's (Downtown Disney)
Magic Kingdom Ballroom 1 Magic Kingdom Ballroom 2 Magic Kingdom Ballroom 3 Sleeping Beauty Pavillion Magic Kingdom Ballroom 4
9:15 AM - 10:00 AM Hi-Ho, Hi-Ho, It's Mobile We Will Go!
Mobilizing Your ASB

Beginner Class

Fri 9:15 AM - Magic Kingdom Ballroom 1

Learn all of the different ways ASBWorks helps get your ASB on the go. From our web based software, to tablets and POS, check out this brand new session to help you cut your cords and get moving!

The Enchanted Peer Panel
Ask Away!

Other Class

Fri 9:15 AM - Magic Kingdom Ballroom 2

Do you have a question about POS, Event Tracker, or would you like some helpful tips and tricks for ASBWorks transactions? Take the controls in this interactive session! During this 45 minute session, you will have access to our Support and Development Staff, as well as a panel of your bookkeeping colleagues to engage in a group discussion.

Don't Forget Your Sword!
Item Admin

Beginner Class

Fri 9:15 AM - Magic Kingdom Ballroom 3

Cast a spell with the our fully HTML Item Admin. Explore the limitless capabilities of Options as well as automatic discounts, tags and limiters.

Let It Go!
District Oversight

District Class

Fri 9:15 AM - Sleeping Beauty Pavillion

District Personnel– this one's for you. In this session, ASBWorks will show you how you can manage your sites and how you can utilize ASBWorks to achieve transparency of your overall organization. Key features discussed include Restrictions, Roles, Reconciliations, and Reports!

Enchanted Guest Series
Pace Payment Systems

Other Class

Fri 9:15 AM - Magic Kingdom Ballroom 4

New to this year! Pace Payment Solutions is offering classes on their system and integration with ASBWorks. Come see what Pace has to offer your ASB for credit card transaction capabilities!

10:15 AM - 11:00 AM Tinkerbell's Tricky Transaction
Navigating Tricky Transactions

Advanced Class

Fri 10:15 AM - Magic Kingdom Ballroom 1

Have you wondered what the difference is between a return and a void? This is just one of the topics that we will discuss in this in-depth workshop. Other topics discussed include returns (by check, cash and credit card), exploring NSF Check Module, and how to enter money into a Student’s account for later use.

When You Wish Upon a Store Part 1
Web Store

Other Class

Fri 10:15 AM - Magic Kingdom Ballroom 2

Check out this overview of the ASBWorks Web Store! No counting cash, no more lines, and best of all, no need to decipher teenage boys handwriting! Come and learn about the amazing features that the ASB Webstore has. From making dance tickets effortless to making leadership candy grams’ fun, you’ll discover never seen before features!

A Crocodile Ate It
Most Commonly Asked Questions

Beginner Class

Fri 10:15 AM - Magic Kingdom Ballroom 3

New this year! This magical course is designed to discuss the most frequently asked questions that our support staff receive throughout the year.

Cursed!
Surviving an Audit

District Class

Fri 10:15 AM - Sleeping Beauty Pavillion

It is imperative that ASB funds are secure at all times. Proper internal controls and documentation will make you the superhero of ASB audits. Come learn from an auditor how to prepare for your annual ASB audit and how ASBWorks can be used to make it a more manageable experience.

Bibbity-Bobbity-Bank Recs
Bank Reconciliation

Beginner Class

Fri 10:15 AM - Magic Kingdom Ballroom 4

Learn everything about the Bank Reconciliation Module. This session will teach you how to maneuver your way through the monthly task of the bank reconciliation process. We will offer tips for being out of balance, and other issues that make reconciling something you look forward to each month!

11:15 AM - 12:00 PM You want Thingamabobs? I've got 20
Inventory

Advanced Class

Fri 11:15 AM - Magic Kingdom Ballroom 1

Are you ready to take control of your Inventory? This class will feature the Inventory tracking capabilities of ASBWorks, and help you to get organized when operating out of POS and your Web Store! We’ll show you the ropes of getting your back stock sorted with item options and ready to sell.

When You Wish Upon a Store Part 2
Web Store

Other Class

Fri 11:15 AM - Magic Kingdom Ballroom 2

Take a deeper look at what makes the ASB Web Store dreamy! Design your store to feature items, easy links, custom fonts and more you’ll love.

Poison Apple Purchase Orders
Purchase Orders

Beginner Class

Fri 11:15 AM - Magic Kingdom Ballroom 3

Learn all about Encumbrances! This session will teach the basic and advanced options of the Purchase Order Module in ASBWorks. Receive guidelines for closing-out purchase orders at the end of the year, and when it is okay to roll them over to the next fiscal year.

Do You Want to Build a Report?
Advanced Reporting

Advanced Class

Fri 11:15 - Sleeping Beauty Pavillion

Our In Depth Reporting session will explore the advanced functionality of reports in ASBWorks. Learn how to create reports that meet your school’s needs, along with tips and tricks to pulling the most information from your sales and management tools.

Enchanted Guest Series
Open Edge

Other Class

Fri 11:15 AM - Magic Kingdom Ballroom 4

New to this year! Open Edge Payments is offering classes on their system and integration with ASBWorks. Come see what Open Edge has to offer your ASB for credit card transaction capabilities!

Beginner Advanced District Other
Once upon a time...

Gray Step Software has developed a comprehensive software suite for schools including ASBWorks, Event Tracker, Gray Step’s Point of Sale, Polling Works, and Communities Districtwide Web Store! ASBWorks was designed to be the first web-based accounting solution developed specifically for student body organizations. However, we realized that the general ledger was only one piece of the puzzle and that bookkeepers and administrators needs are continuously evolving. Our newest product, Communities (Districtwide Web Store) allows parents the ability to have a “one-stop shop” for purchasing all of their student’s items online including ASB items, food service, transportation, AP tests, fines, donations, etc.

As our Districts’ needs change, we continuously update our software to offer new and exciting features through our software programs. The ASBWorks User Conference is a great way to learn tips and tricks to make life easier. We encourage everyone to attend including Bookkeepers, Activities Directors, Principals, and District Office staff; we’re inviting you all to come be a part of this enchanting ASBWorks Conference! This year, our guests will be treated to over 40 fully interactive classes; users will navigate ASBWorks along with their instructors in a live setting and go deeper into the software than ever before.

Join us Wednesday evening after registration and afternoon sessions for an exciting reception inside the Downtown Disney District for food, drinks, and some magical company! Be spellbound by brand new and interactive classes after a Breakfast in the Park you’ll never forget. Follow up a busy day of ASBWorks training with an evening in the Disneyland Theme Parks, before completing your training on Friday morning!

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PRICE SCHEDULE


  • EARLY BIRD REGISTRATION
  • $370.00/person
  • *on or before 11/15/2018
  • STANDARD REGISTRATION
  • $410.00/person
  • *after 11/15/2018
  • ADDITIONAL RECEPTION TICKET
  • $50.00
  • ADDITIONAL BREAKFAST IN PARK TICKET
  • $50.00
  • ADDITIONAL FRIDAY BREAKFAST TICKET
  • $35.00
  • REGISTRATION PACKET INCLUDES
  • Attendance to all sessions and workshops
  • Wednesday evening ASBWorks User Conference Receptions
  • Breakfast, Lunch, and Snacks throughout the day on Thursday
  • Friday morning Conference Breakfast
  • CONFIRMATIONS
  • You will receive an email notice confirming your registration, along with an invoice.
  • Please bring your confirmation notice with you to the Conference Registration Booth when checking in.
  • CANCELLATION POLICY
  • You must send any cancellation request in writing to the ASBWorks offices no later than January 15, 2019, by 5:00pm.
  • You may fax your cancellation request to (916) 941-7234 or email it to conference@asbworks.com.
  • ASBWorks cannot provide any refunds for cancellations received after January 15, 2019, or for no-shows, due to guarantees and prepayments that ASBWorks must make to vendors and suppliers.
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CONFERENCE CENTER & HOTEL

  • DISNEYLAND HOTEL
  • $244.00/night
  • *does not include parking
  • GRAND CALIFORNIAN
  • $269.00/night
  • *does not include parking, limited availabilty
Book Hotel
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TRAVELING TO THE CONFERENCE

Anaheim is located in Orange County, home to John Wayne Airport (SNA) which has daily routes from many destinations. Take a look at their website for airlines and flight schedules. Once you’ve arrived, there are many transportation options from local airports to the Disneyland Resort. The Disneyland Resort Express runs between John Wayne Airport and the resort.

Check out these websites for more information on Traveling to the User Conference:

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Register today for the ASBWorks User Conference

REGISTER ONLINE

Click here to register online today on our Conference web store.

DOWNLOAD PACKET

Click here to download your 2019 ASBWorks User Conference packet.

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